Wheels-for-Life®

Lisa Kent called the meeting to order at 4:20 p.m.

ATTENDANCE

Board Members: Lisa Kent (treasurer - teacher), Kim Jurgerson (member - parent), and Tina Beckman (member – teacher).

Board Members Absent: Gordon Nagle (president – parent) and Brandon Mehling (secretary – teacher),

Staff Members: Darin Shepardson (director), Mary Feath= ergill (business manager)

Other:

POLICY REVIEW

Board Poli= cies 206 and 207 were reviewed and approved. Board Policies 208 and 209 will be reviewed for the next meeting.

AGENDA

Agenda was discussed. Agenda was approved.

PUBLIC COMMENTS

None

REPORTS

Teachers:

No report.

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Director:

Darin Shepar= dson stated that Minnesota Department of Education’s database for student information on MCA test taking has been reviewed for any errors and was completed on June 17^th for a June 19^th deadline.

Darin Shepar= dson stated that the end of year Disciplinary Incident report for the 2008-09 sc= hool year has yet to be completed. The Minnesota Department of Education has not opened the portal for this report to be completed online.=

Darin Shepar= dson stated that Iowa Test of Basic Skills test results were reviewed by he and = the teachers, this information will be included in the 2008-09 Charter School’s Annual report.

Darin Shepar= dson stated that the school’s student MCA testing results have been releas= ed to the public.

Darin Shepar= dson stated that the 2008-09 School’s Adequate Yearly Progress reports will not be issued by the Minnesota Department of Education until mid August.

Darin Shepar= dson stated that he is checking the building throughout the summer and all is go= ing well. Summer office duties are ongoing. Grounds upkeep is ongoing.

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Business Manager:

Mary Feathergill stated that there were no fixed assets acquired in the 2008-09 school year.

Mary Feathergill stated that all of the 2009 second qu= arter payroll liabilities and reports have been filed with the state and federal governments.

Mary Feathergill stated that the state increased the l= imits of liability requirement on Board of Directors insurance policies from 1,000,000 to 1,500,000. Our Directors, Officers, and Trustees Liability insurance will increase $204 for the 2009-10 school year. No other insurance requirements will change.

Mary Feathergill stated that she discussed with Food Service Staff, Lorrie Markey, the ability to use a school’s banking debit card at Woodman’s in Onalaska, Wisconsin. Lorrie stated that Woodman’s will only accept a banking debit card if= it is from a bank in Wisconsin.

Mary Feathergill stated that the state will most likely increase what is withheld on the state payments from 10% annually to 27%. This would mean a withholding amou= nt of $90,168 on our projected state revenue of $333,957. Based on our projected reserves after this current school year of $68,500 the school would need to secure a loan.

Mary Feathergill stated that the audit finding 2007-3 Adjusting Journal Entries Corrective Action Plan (CAP) procedure has been p= ut in place by administration. The Business Manager will process all adjusting= and end-of-year journal. All journal entries and substantial documentation explaining each one will be brought to the board for full approval. The Business Manager will then work with the auditor to complete the year-end financial statements. If there are any additional journal entries required = they will be brought to the board with substantial documentation for approval pr= ior to finalizing the financial statements. Members reviewed the full procedure. (see action item)

COMMITTEES

Personnel Committee

Committee met on July 6, 2009 and discussed director&#= 8217;s evaluation completion and employee handbook change regarding staff developm= ent. Next meeting has not been scheduled.

Change to handbook description regarding staff develop= ment stipend for a training occurring on a non-contracted. Stipend requested cou= ld be $50 for a full-day and $25 for a half-day or up to a full day. Stipend m= ust be approved by supervisor. (see action item)

Technology Co= mmittee

Committee met June 8, 2009 and discussed the school= 217;s 2008-11 Technology Plan, computer replacement, and new computer purchases f= or the school.

Next meeting scheduled for July 6, 2009 has been cance= led and is rescheduled for August 10, 2009.

Finance Commi= ttee

Committee has not met and discussed. Next meeting has = not been scheduled.

Enrichment Co= mmittee

Next Community Enrichment meeting will be in September= 2009 at 2:30 p.m.

OLD BUSINESS

Public Relations – Next connections newsletter w= ill go out this month, July. It was discussed to mention in this month’s connections that the school will have three board member seat positions ope= ned up in October.

DirectorR= 17;s evaluation process – The evaluation was discussed by the personnel committee. Director meets expectations and no issues were found.

Building lease renewal – The lease with Winona A= rea Public Schools’ was processed and the school has signed onto a one-ye= ar lease for the building. Lease will be based on 2009-10 school year pupil un= its at $1,333 per unit with ten-payments. Discussion was held on why the school= was not granted another three-year lease with the landlord. Lease contract was approved. (see action item)

National School Lunch Program Equipment Stimulus 2009 = Grant requesting $6,399 for hot serving table update. The school did not receive this gr= ant.

Operation Round Up – Tri-County Electric Coopera= tive grant that the Dakota Cub Scout Pack #15 is applying for on behalf of Dakota Area Community School. The school is still waiting to hea= r if this was received.

Char= ter School governance a= nd accountability updates with state legislature. Darin will ask the sponsor representative from Minnesota Department of Education about the changes to charter school governance and accountability.

Sponsorship renewal – Darin will speak to the sp= onsor representative from Minnesota Department of Education The board would like = him to contact our current sponsor to discuss the process with them. This will = be reviewed at this board meeting.

NEW BUSINESS =

Lease aid application with the Minnesota Department of Education for the 2009-10 school year. The application was pending the sign= ed lease contract from Winona Area Public Schools. The application for aid with the state will be completed when the lease contract is obtained.

No Child Left Behind Consolidated Title Grant applicat= ion and Safe and Drug Free Grant application with Minnesota Department of Education= for the 2009-10 school year. The school will receive $1,425.29 in Title II Part= A and $56.90 in Title IV.

State Federal Stabilization funds for the 2009-10 scho= ol year. The state is maintaining school’s revenue payments per pupil un= its with the use of the Federal Stimulus funds. In order for the school to rece= ive these funds an application was submitted. The school will be receiving $23,= 126 in funds to use for general education purposes. The school will be using th= ese funds to pay elementary teacher wages. (see action item)

Contract with Ridgeway Community School for Business Manager, Mary Feathergill, for the 2009-10 school year. Contra= ct is based on actual service hours at the school’s wage rate, plus an additional $10 per month processing fee, and amount of worker’s compensation insurance based on wages paid by the school. (see action item)=

Account application with Hawkeye Foodservice Distribut= ion company is being completed by the administration. The school has an agreeme= nt with Hawkeye to collaborate with Ridgeway Community School on orders so that the school’s may reach the minimum amount required = on an order. This will mean the items ordered for the school will be dropped a= t Ridgeway Community school.

Contract with Hiawatha Valley Education District for S= pecial Education services for the 2009-2010 school year. Contract is for $7,227.70. (see action item)

Designate fire security alarm entity (see action item)=

Designate electricity entity (see action item)

Contract for copier lease (see action item)

Maintenance service contract for copier (see action it= em)

Contract for phone and internet services (see action i= tem)

Contract for waste removal is being quoted out to exis= ting vendor Waste Management and with Harter’s of <= st1:City w:st=3D"on">La Crosse. Discussion was held on switc= hing to Harter’s of La Crosse= . There rates are comparable to Waste Management and they are a smaller owned company. Members decided to make the switch to Harter’s for trash and recycling when the contract expires with Waste Management. (see action item= )

Review of school’s credit cards: (see action ite= m)

Merchants Bank Debit card

Merchants Bank Credit card

Home Depot Commercial Revolving Charge Card Store Cred= it

Kwik Trip Fleet Account card

Office Depot Business Credit

Sam’s Club Store Credit card

Recognize Bank Accounts:

Merchant’s Bank for both checking and savings accounts. Lisa Kent; Board Treasurer, Kim Jurgerson; Board Member, and Tina Beckman; Board Member and Teacher, as signers. Two signers required on acco= unt. (see action item)

EdwardJones for money market account. Lisa Kent; Board Treasurer, Kim Jurgerson; Board Member, and Tina Beckman; Board Member and Teacher, as signers. Two signers required on account. (see action item)

Set maximum amount of transfers between bank accounts = as $30,000. Procedure for this will be done by approved bank signer using the school’s transfer request form. (see action item)

Set maximum about of petty cash on hand at school to b= e $75 for office petty cash and establish a Food Service petty cash of $100. Both petty cash accounts are to be processed with a written check cashed from Merchants Bank checking account and money is to be kept in the business off= ice in a locked file cabinet. (see action item)

Set maximum limit on payroll ACH direct deposit transf= ers be $15,000. ACH transfers will be from Merchants Bank checking account delegat= ed by business manager, Mary Feathergill, and Region V payroll processing cler= k, Trudy Fennern. (see action item)

The designate school’s newspaper, used for posti= ngs, will continue to be Houston County News. (see action item)

CONSENT AGEND= A

Lisa Kent motioned to approve, Kim Jurgerson seconded,= and the motion carried for the consent agenda item as follows:

Approve minutes – June 8, 2009

June bank statements and reconciliation reports.

June payment register and deposit summary.

Journal Entries –

4th Quarter Journal Entry done in April, May, June was reviewed

ACTION ITEMS

Lisa Kent motioned to approve the Audit Finding 2007-3 Adjusting Journal Entries Corrective Action Plan (CAP) procedure as noted above. Tina Beckman seconded, motion carried.

Tina Beckman motioned to approve the change to the Emp= loyee Handbook’s description regarding staff development stipend for a trai= ning occurring on a non-contracted. Stipend requested could be $50 for a full-day and $25 for a half-day or up to a full day. Stipend must be approved by supervisor. Kim Jurgerson seconded, motion carried.

Kim Jurgerson motioned to approve the building lease contract with Winona Area Public Schools’ for the 2009-10 school year. Lease will be based on 2009-10 school year pupil units at $1,333 per unit w= ith ten-payments. Lisa Kent seconded, motion carried.

Lisa Kent motioned to approve the lease aid applicatio= n with the Minnesota Department of Education for the 2009-10 school year. Tina Bec= kman seconded, motion carried.

Tina Beckman motioned to approve the No Child Left Beh= ind Consolidated Title Grant application and Safe and Drug Free Grant applicati= on with Minnesota Department of Education for the 2009-10 school year. Kim Jurgerson seconded, motion carried.

Lisa Kent motioned to approve the application for State Federal Stabilization funds for the 2009-10 school year of $23,126. Kim Jur= gerson seconded, motion carried.

Kim Jurgerson motioned to approve the contract with Ridgeway Community School for Business Manager, Mary Feathergill, for the 2009-10 school year. Tina Beckman seconded, motion carried.

Kim Jurgerson motioned to approve contract with Hiawat= ha Valley Education District for Special Education services for the 2009-2010 school year for 7,227.70. Lisa Kent seconded, motion carried.

Lisa Kent motioned to approve contract with Security P= lus for fire alarm system for the 2009-10 School Year for $21 per month. Tina Beckman seconded, motion carr= ied.

Lisa Kent motioned to approve lease with Metro Sales, = Inc for Ricoh MP4000 copier for the 2009-10 School Year for $180 per month. Lea= se is for 60 months starting March 2, 2009.&n= bsp; Tina Beckman seconded, motion carried.

Kim Jurgerson motioned to approve maintenance service contract with Metro Sales, Inc for the 2009-10 School Year for $1320 per an= nual billing on 120,000 copies at $0.0110. Lisa Kent seconded, motion carried.=

Tina Beckman motioned to maintain contract with ACE Communications for phone lines and internet connection for the 2009-10 Scho= ol Year. Lisa Kent seconded, mot= ion carried.

Kim Jurgerson motioned to maintain contract with Waste Management for trash removal for the month of July 2009. Lisa Kent seconded, motion carried= .

Tina Beckman motioned to approve contracting with Harter’s of La Crosse, Wisconsin for trash removal= as of August 2009 and for the remainder of the 2009-10 school year. Lisa Kent seconded, motion carried.

Kim Jurgersen motioned to maintain contract with Xcel = Energy for electricity for the 2009-10 School Year. Tina Beckman seconded, motion carr= ied.

Kim Jurgerson motioned to approve Credit Cards. Tina B= eckman seconded, motion carried:

Merchants Bank Debit card under Board Treasurer, Lisa = Kent and Board Secretary, Brandon Mehling with a $999.00 limit per day on purcha= ses and $500 on cash withdrawal.

Merchants Bank credit card under Dakota Area Community School business card and Food Service Staff, Loreta Markey with a $3000.00 limit p= er day.

Home Depot Commercial Revolving Charge Card Store Cred= it with a limit of $3,000 per billing cycle.

Kwik Trip Fleet Account Charge Card gas and store cred= it only with a limit per billing cycle of $1,000.00.

Office Depot Business Credit Card with Citibank but is= store credit only with a limit per billing cycle of $1,500.

Sam’s Club Store Credit Card with GE Capital Fin= ancial Inc but is store credit only with a limit per billing cycle of $3,000.

Tina Beckman motioned to recognize bank accounts. Kim Jurgerson seconded, motion carried:

EdwardJones for money market account. Lisa Kent; Board Treasurer, Kim Jurgerson; Board Member, and Tina Beckman; Board Member and Teacher, as signers. Two signers required on account.

Set maximum amount of transfers between bank accounts = as $30,000. Procedure for this will be done by approved bank signer using the school’s transfer request form.

Set maximum limit on payroll ACH direct deposit transf= ers be $18,000. ACH transfers will be from Merchants Bank checking account delegat= ed by business manager, Mary Feathergill, and Region V payroll processing cler= k, Rhonda Anderson.

Lisa Kent motioned to approve the designation of the school’s newspaper, used for postings, to be The Houston County News.= Kim Jurgerson seconded, motion carried.

Meeting adjourned at 5:20 p.m.

Next meeting will be on August 10, 2009 at 4:00 p.m. <= /p>

Respectfully submitted,

Mary Feathergill = &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; Gordon Nagle

DACS Business Manager = = &nb= sp; = &nb= sp; DACS Board President